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Motto

Executive discipline and systematic oversight are the foundation of effective governance.

Purpose

The primary purpose of the Department of Organisational Control and Strategic Planning is to fully digitalise the university's administrative record-keeping processes, establish and ensure the effective operation of electronic document management and electronic archiving systems, improve operational efficiency through the digitisation of archival records, maintain executive discipline, and strengthen oversight mechanisms.

Another key priority of the Department is to promote effective university governance through continuous monitoring and systematic analysis of administrative processes and document implementation.

Responsibilities

Within its remit, the Department carries out the following responsibilities:

Organising administrative record-keeping across the university, implementing an electronic document management system, ensuring that documents are received and registered in accordance with established procedures, and monitoring their implementation.

Regularly monitoring compliance with executive discipline, analysing the progress of assigned tasks, reporting the findings to the university management, and developing proposals to address identified shortcomings.

Systematically overseeing the implementation of decisions adopted by the University Council, university management and other collegial bodies, and maintaining a unified monitoring system to track their implementation.

Coordinating the review of applications and submissions from individuals and legal entities, ensuring compliance with applicable legislation governing the handling of submissions, and analysing the status of their resolution.

Organising the activities of the University's Administrative Office, establishing uniform procedures for document management, coordinating document workflows, and ensuring the proper storage of documents.

Organising archival activities, including the operation of the electronic archive system, and ensuring the systematic preservation, registration and digitisation of university records, their effective use, and their transfer to the archive in accordance with established procedures.

Developing university development programmes, roadmaps and key performance targets as part of strategic planning, monitoring their implementation, and preparing analytical reports on progress.

Projects

The Department of Organisational Control and Strategic Planning is currently undertaking systematic work to develop and improve the doc.tsul.uz and archive.tsul.uz projects.

1. Electronic Document Management System — doc.tsul.uz

As part of this project, the Rector's orders are systematically entered into the electronic system and organised by year.

The system helps prevent the duplication of orders, simplifies the process of making amendments, maintains records of orders that are no longer in force, and enables the prompt retrieval of required documents.

2. Electronic Archiving System — archive.tsul.uz

This project aims to fully implement an electronic archiving system at the university and gradually digitise documents held in the university's archival collection.

Work is currently underway to enter into the electronic system archival records dating back to 1991.

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